Where to start?
You might find the task of organising this year’s Christmas party to be a daunting one. However, as long as you start early to avoid disappointment of unavailable venues and have a good understanding of what is expected at the Christmas party you can’t go wrong!
What are your key requirements?
Preferred date – ensure you have consulted key people as to which dates they are available and check with colleagues which night of the week they prefer the party to be on. For example, Friday nights might work best because colleagues won’t have work the next day or alternatively this might be a no go as it eats into their weekend.
Budget – finalise a total budget for the event, confirm whether the budget includes or excludes VAT as this makes a big difference!
Number of guests – have in mind a minimum and maximum number of guests who will attend.
The right venue – consider what type of venue most suits your team; a hotel, unique venue, marquee, bar or nightclub?
Location – would you like the venue walking distance from your office or are you willing to travel slightly further? You may like to limit your location to West end or City only or you might be happy enough with anywhere with good transport links. It is also important to consider where most people will be travelling back to at the end of the night to make sure the location is convenient and ensure maximum attendance.
Party atmosphere – do you require a formal sit down dinner followed by dancing or maybe more of a party atmosphere focusing on drinking and dancing?
Party inclusions – It is important to be realistic with your budget here, in particular think about what food and drink you would like included in your Christmas party package.
Once you have a clear idea of your requirements contact Uptown Events, we are professional Christmas party organisers who work with multiple venues on a regular basis. We save you time by sending you a proposal listing numerous venues with bespoke packages which fit your requirements.
After reviewing the proposal and what is included in each package, shortlist the venues offered with a colleague and let Uptown Events know which venues you would like to view.
Viewing the Venues
It is a good idea to view the venues you are interested in as soon as possible, venues will not hold dates endlessly over the Christmas period therefore, it is best to move quickly on this. When viewing the venues remember to bring the proposal with you so you can check what the package includes at each venue.
Confirming the Booking
Once you have decided on the venue you will be asked to contract to the booking and pay a 50% deposit to confirm the booking. When you receive the contract check that everything stated on the contract is as agreed.
The fun part! If your booking requires a menu to be selected you will be offered a food tasting. You can take some time out of the office to sample various dishes with colleagues and select the menu for your party.
Two weeks prior to your event the final details will be confirmed, this will include; event timings, final numbers, food choices, dietary requirements and table plans.